Does the phrase “Let’s meet..” sound familiar to you?
That phrase is the most popular answer to address any work issue.
As a result, you could be spending too much time in meetings and calls, keeping you from getting your best work done.
By definition meetings and calls are not bad. Meetings can help to review performance and set actions where needed, brainstorm about new concepts or to develop a new strategy.
Typically, the efficiency of meetings is derailed by how they are being prepared, led or followed up. How do you move from ‘regular’ meetings to first-class meetings, which are both efficient and effective?
First-Class meetings are highly effective meetings with a clear agenda, uncomplicated actions and where everyone contributes.
There are 7 rules for first-class meetings:
- They follow the 40-20-40 rule, meaning that 40% of the time of all participants is spend on preparation (establishing purpose, preparing agenda and information). Twenty percent is spend on the actual meeting (to make decisions) and the remaining 40% is spend on follow-up (getting feedback, working on the agreed actions etc.)
- They have an agenda, which is shared upfront. The agenda clearly states the purpose of the meeting and time duration of each topic.
- All participants come prepared to the meeting. Those that are unprepared, are not welcome at the meeting.
- The chair and secretary are separate roles and clarified upfront. The secretary takes notes and is the timekeeper, while the chair facilitates the conversation and ensures the meeting objective is met.
- Silence is agreement; all participants that are present are expected to be fully present and contribute. If you are silent, that means you are in agreement with the conversation, the logged actions and the joint decisions made.
- Actions can only be assigned to participants who are present.
- There is an Action and Decision log, maintained by the secretary, stored on a central location where everybody has access to. This log contains the decisions that are made and the relevant actions with an action owner and due date.
Just like regular work, meetings expand to fill the time available. That is why scheduling 45 minutes (rather than 60 minutes) will achieve your meeting objective faster.
Are you curious on how to make more impact with your meetings? Contact me for more info.
When was the last time you had a First-Class meeting?
Photo by Christina @ wocintechchat.com from Unsplash
Does the phrase “Let’s meet..” sound familiar to you?
That phrase is the most popular answer to address any work issue.
As a result, you could be spending too much time in meetings and calls, keeping you from getting your best work done.
By definition meetings and calls are not bad. Meetings can help to review performance and set actions where needed, brainstorm about new concepts or to develop a new strategy.
Typically, the efficiency of meetings is derailed by how they are being prepared, led or followed up. How do you move from ‘regular’ meetings to first-class meetings, which are both efficient and effective?
First-Class meetings are highly effective meetings with a clear agenda, uncomplicated actions and where everyone contributes.
There are 7 rules for first-class meetings:
- They follow the 40-20-40 rule, meaning that 40% of the time of all participants is spend on preparation (establishing purpose, preparing agenda and information). Twenty percent is spend on the actual meeting (to make decisions) and the remaining 40% is spend on follow-up (getting feedback, working on the agreed actions etc.)
- They have an agenda, which is shared upfront. The agenda clearly states the purpose of the meeting and time duration of each topic.
- All participants come prepared to the meeting. Those that are unprepared, are not welcome at the meeting.
- The chair and secretary are separate roles and clarified upfront. The secretary takes notes and is the timekeeper, while the chair facilitates the conversation and ensures the meeting objective is met.
- Silence is agreement; all participants that are present are expected to be fully present and contribute. If you are silent, that means you are in agreement with the conversation, the logged actions and the joint decisions made.
- Actions can only be assigned to participants who are present.
- There is an Action and Decision log, maintained by the secretary, stored on a central location where everybody has access to. This log contains the decisions that are made and the relevant actions with an action owner and due date.
Just like regular work, meetings expand to fill the time available. That is why scheduling 45 minutes (rather than 60 minutes) will achieve your meeting objective faster.
Are you curious on how to make more impact with your meetings? Contact me for more info.
When was the last time you had a First-Class meeting?
Photo by Christina @ wocintechchat.com from Unsplash